![]() Via the DB company portal/business travel portal, you currently receive a 5% discount on the price of travel without a BahnCard (rail card) or travel with a BahnCard Business. You can find the application on the Dept. 41 Personnel Management for a Corporate Season Ticket. You can apply to your staff administrator in Dept. A reimbursement of first class is therefore only possible if the space requirement - in exceptional cases - goes beyond this (please explain in your claim).Īn existing Corporate Season Ticket / Jobticket must be used on local transport. The legislator has explicitly ruled out the study of files and laptop work as a reason for a “higher space requirement”. A higher travel class can only be reimbursed if there are valid reasons. Applying for advance paymentsįor trips by scheduled means of transport, the necessary expenses for the lowest class are reimbursed. In principle, trips should be submitted for settlement no later than 4 weeks after the end of the trip. After this, the expenses can no longer be reimbursed. The period begins on the day following the end of the business trip. Travel expense claims must be submitted to the Travel Expenses Department within a cut-off period of 6 months. Travel expense reimbursements (including advance payments) are paid by non-cash means. If extensive explanations are necessary, an attachment to the travel expense claim must be produced. For round trips, the individual countries/towns with border crossing (with day and time) must be stated in the travel expense claim. The use of canteens (Behördenkantine/Mensa) must also be stated. lunch on 11 November, no overnight stay on 24 December) must be explained briefly in the travel expense claim. ![]() taxis, rental cars) must also be justified these will only be reimbursed if there is a valid reason for doing so. Expenses for the use of non-scheduled means of transport (e.g. For air travel, the international departure airport and the time of the first domestic landing must be stated. For the return journey, the international border town at the German border and the time of the border crossing must be stated. For international business trips, the country last reached on the day of the border crossing before midnight must be stated. Reasons must be given for any deviations from the business trip application - all amounts for which reimbursement is requested must be entered in the form. When filling in the form, pay particular attention to the following points: - The purpose of the trip must be explained in detail, if this is not clear from the application. The information in the travel expense claim must be complete and unambiguous. The secondment or authorisation of the business trip (original!). Receipts for extra expenses, admission tickets, etc. surcharges for IC trains, seat reservations, etc. Travel cost receipts: tickets, air tickets and receipts for other expenses, e.g. The following documents must be enclosed with travel expense claims: ![]() The calculation of travel expense reimbursement shall only be made if the expenses claimed are proven by means of original receipts or other supporting documents. The receipt requirements for travel expense claims are mandatory. Settlement procedure for business trips and off-site visitsĮxpenses for trips are to be settled via the Travel Expenses Department. 41 Personnel Management of this change to prevent a delay in settlement or incorrect instructions. If your bank details have changed, you must inform your staff administrator in Dept. *in exceptional cases the Federal Travel Expenses Act (BRKG) Important information about bank details The costs incurred are reimbursed in accordance with the State Travel Expenses Act (LRKG)* after the trip. Business travellers can apply for an advance payment on the expected travel expense reimbursement (at least €100). the business traveller bears the costs incurred in connection with a business trip themselves in advance. Generally speaking, the reimbursement principle applies, i.e. The number of persons taking part in a business trip must be within reasonable limits. by correspondence, long-distance call, etc. Trips may only be ordered or approved if they are necessary for business purposes and the intended purpose cannot be achieved in any other way at a lower cost, e.g. When ordering/approving and carrying out business trips, the principle of economy is particularly important. The basis for all business trips is the State Travel Expenses Act (Landesreisekostengesetz - LRKG)*.
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